Board meetings are an incredible chance to shape the direction of a business by bringing together brain power to navigate through stormy waters and calmer seas. If they are conducted properly the board meetings can have a profound impact on the direction of a company. But without a clear structure and a strict discipline, a meeting can quickly turn into a disaster and frustrate everyone involved.
It’s crucial to begin the meeting early by calling the meeting to order, and making sure that any discussion is that are of a personal or a formal nature. After confirming that a majority is reached it’s time to move on to the next item on the agenda and begin the main discussion. This is where you will discuss the major changes to the organization and the most important forks in the road, and the strategies that will guide your company into the future.
If you’re worried about the length of your meetings, reduce on reports and other “have-to’s” by encouraging officers and committee chairpersons to present short, bullet-point summaries. This will http://boardmanagers.net/how-to-run-the-perfect-board-meeting allow you to focus more time in strategic discussions and your participants will not be bored or distracted by lengthy conversations.
Prior to the meeting, make sure you send all relevant documents (committee reports and staff reports Board packs, and any contextualizing documents) to your attendees prior to the meeting. This will cut down on time during the meeting and encourage attendees to plan ahead. Before the meeting starts, start with any follow-up questions or clarifications that arose from the material you read beforehand and then get straight into the most important discussions.