Meetings on the internet aren’t as effective as in-person meetings, but they do offer more flexibility to members, and are also more easily monitored. But they also require a higher level of appropriate board behavior, and come with their own unique difficulties. Here are some guidelines to adhere to:
If you can, begin the meeting with a short video of all present to establish a connection with distant participants from the beginning. This can help avoid confusion when dealing with any concerns or questions. It’s also a good idea to include the agenda at the beginning of the meeting. It’s also a good idea to encourage attendees to comment or ask questions throughout the discussion.
Make sure that audio and visual equipment is in place prior to the start of the meeting and test the cameras to ensure they’re functioning correctly. Directors should dress professionally and have their cameras in place. They must close any tabs they think could distract them, and beware of the glares of windows or other distractions. It’s also an excellent idea that directors turn off their microphone when they’re www.boardonlinemeeting.net/5-steps-to-help-your-business-reach-short-term-financial-goals/ not speaking, and to use the meeting’s chat feature to inform the moderator whenever they have to get out of the video.
It’s simple for a board to incorporate the opinions of all members in its decisions if it has a board management software that includes voting/polling functions. This will allow everyone to feel valued and part of the team. It’s recommended that the chair or other officers to remind everyone about any post-meeting activities that are required, for example, taking the survey for the board or collecting electronic signatures.